Resume Sample for Administrative and Contract Officers

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The following is an example of Administrative and Contract Officers resume sample. Reviewing the candidate's full work experience, outlining key-qualifications, duties and responsibilities for the Officer job title/field.

Resume Writing Example for Administrative and Contract Officers | CV Format

Administrative and Contract Officers – The Columbia Group

Indian Head, MD

Grants and Contracts Administration Financial Professional with 10 years experience, managing Federal, state and local grants seeking to leverage knowledge skills and abilities as a Grants and Contracts professional.

Work Experience

Administrative and Contract Officers

The Columbia Group

Arlington, VA

May 2015 to Present

Arlington, Virginia 
• Ensuring contract and grant records adhere to policies and procedures 
• Sending notices to and coordinating Administrative and Contract Officers to determine status of funding of various 680 financial records 
• Updating financial database to coincide with ACO and CA responses. Updating to provide unknown point of contacts 
• Providing status reports on TAR (Tri Annual Review) requirements to present to project directors 
• Implementing ideas to enhance TAR requirements for Project Directors; 
• Analyzing financial contract closing documents (MIPR, NAVCOMPT2193, Contract Completion Statement, Work Orders, Amendments and MODS) for compliance 
• Working Navy ERP, COBRA, EDA to process and view financial documentation 
• Processing de-obligations totaling $3 million on quarterly basis 
• Researching financial data issues to resolve

Grants Accounting Clerk II

U.S. Dept. of Justice

August 2012 to October 2017

U.S. Dept. of Justice 
810 7th ST NW Washington DC, 20531 
• Computed matching formulas to determine grantee matching requirements 
• Processed grant obligations in the Financial Management Information System ( FMIS) to release grantee funding 
• Managed the significant volume of documents related to all areas of the U.S Dept. of Justice Program, including compliance, grants, notices, civil penalties, and general correspondence 
• Processed grant obligations using grants management databases 
• Prepared file maintenance procedures ensuring files contain complete documentation; 
• Researched financial data issues 
• Processed draw down/ payment requests 
• Analyzed financial documents to ensure grantee compliance 
• Provided financial status updates monthly for Program Managers 
• Trained new staff on work processes

Grants Manager


November 2014 to April 2015

11/14/2014- 04/15/2015 
Rockville 20857 
• Processed workload according to OMB A122, A110, CFR and A133 
• Received and electronically filed grant applications via 
• Participated in grantee workshops to set up and answer grantee concerns 
• Communicated with grantees to discuss applications submitted to 
• Processing carry over requests, key staff changes, drawdown requests and budget justifications 
• Supported the work of SAMHSA Program Coordinators relating to the administrative process established under SAMHSA. 
• Updated grantee documentation to Share Point 
• Analyzed applications for accuracy and completion 
• Processed mailing procedures upon request 
• Received, acknowledged, organized, and maintained all incoming SAMHSA compliance documents, grant reporting documents, grantee request documents,

Grants Closeout Technician

SAMHSA – Dept. of Health and Human Services

Rockville, MD

July 2013 to September 2014

• Reconciled and analyzed annual financial reports to include indirect cost, matching requirements and disbursements to ensure compliance 
• Maintained and developed tracking schedule to coordinate with Grant Officers, Grantees and Project Directors 
• Met grant closeout quota requirements and deadlines on priority grants 
• Acknowledged receipt of all incoming documents in a timely manner, and entered all documents into database tracking systems. 
• Generated and monitored financial reporting via the Payment Management System ( PMS) 
• Processed grants for closeout procedures 
• Provided weekly status updates of workload 
• Participated in weekly team meetings to discuss accomplishments, challenges goals and findings 
• Prepared and conducted team building exercises for staff

Grants Specialist

XLA Contracting Agency (Contractual)

August 2012 to April 2013

Dept. of Commerce 
National Institute of Standards and Technology Gaithersburg, MD 20899 
• Assisted Program Staff, grantees and Grants staff w/ grant closeout status reporting and documentation 
• Prepared grant closeout packages to ensure to ensure all documents were readily accessible to the Program staff 
• Sent notices requesting incomplete documentation (Federal Financial Reports, Patent, Equipment, Technical 
• Update grant management database systems to account for closed grant records 
• Responded to grantee inquiries regarding closeout procedures 
• Researched financial data issues 
• Provided bi-weekly financial status reports to management 
• Processed grant financial de-obligations 
• Generated and analyzed financial reports 
• Prepared written processes for managing grant closeout processed and trained new staff on work processes

Data Production Clerk

Source Corporation

August 2003 to August 2007

300 Prince Georges Blvd, Upper Marlboro MD 
• Verified and processed alphabetical/numerical data using PC and Microsoft Excel applications; 
• Processed scientific grants and technical reports, equipment reports supporting scientific programs and research; 
• Analyzed real estate records to identify compliance issues based on Federal regulations; 
• Maintained records relative to project policies, regulations and procedures as assigned; 
• Examined documents, materials, and products and monitored work processes in order to access completeness, accuracy and conformance to standards and specifications.


Doctoral of Business Administration in Project Management

Kaplan University

May 2016 to Present

Bachelor of Science in Business Administration Management

Bowie State University

July 2011 to Present

Defense Acquisition University

August 2017

Certificate of Completion in Management

Walden University

April 2017

Associates in General Studies

Prince Georges Community College

September 2004

Additional Information

• Bachelor’s degree in Business Administration with 10 years combination of education and experience; 
• Knowledgeable and experienced in close out of federal and non-federal grants 
Demonstrated ability to work with complex accounting of U.S. grants reporting requirements 
• Ability to work with minimum supervision 
• Ability to show initiative, solve problems, handle multiple tasks simultaneously and remain calm under pressure 
• Ability to make recommendations on work processes; 
• Technically Adept / Excel, Power Point, Word 
• Detail oriented and analytical skills ; 
• Excellent verbal and written communications skills 
• US government grants reporting requirements knowledge and experience

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